Claim what fits your shelves. Keep the paper.
Claim the surplus you can actually store, and close the paperwork.
Gifts in Kind is the in-kind donation module for nonprofits: browse surplus listed by companies, Request to Claim what fits your program, track it through Received Goods to a confirmed delivery, and issue an IRS-compliant tax receipt to the donor. Distribution reports carry SDG tags.
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What Gifts in Kind does for a nonprofit
Gifts in Kind is the surplus marketplace and in-kind tracking module inside ImpactMatrix. Companies post surplus with category, condition, quantity, value, delivery and tax-receipt settings; nonprofits Browse and Request to Claim; the donor accepts or rejects; claimed goods appear under Received Goods where you arrange a shipment, chat with the donor, confirm delivery and issue an IRS-compliant tax receipt. Distribution reports include SDG tags.
What you can do
The full in-kind cycle, using the tabs on the module.
Read listing cards showing photo, title, organization, location and units, then Open the ones that fit. Location and units are the two fields that decide whether a claim is realistic — a great donation you can't store is a problem, not a win.
Claim what your program can move. The donor accepts or rejects, so the exchange stays a conversation rather than a first-come free-for-all.
Track accepted claims through shipment and chat with the donor as arrangements change. Confirm delivery at the receiving end to close the record.
An IRS-compliant tax receipt is generated when delivery is confirmed, using the tax-receipt settings the donor chose on the listing. ImpactMatrix does not give tax advice — the receipt is a record of what moved.
Pull distribution reports with SDG tags for funders and board packets, built from the claims and deliveries you already processed.
Post your own surplus. Nonprofits over-order too, and a pallet you can't use is somebody else's program budget.
How claiming in-kind works
Find a listing you can handle
Browse and filter for location and units. Check storage and distribution capacity before you claim — the listing shows both.
Request to Claim and wait for accept
The donor accepts or rejects. Once accepted, the item moves into Received Goods with a chat thread attached.
Confirm delivery, then pull the paper
Arrange the shipment, confirm delivery, and the receipt generates. Distribution reports with SDG tags follow from the same record.
Why nonprofits lose in-kind donations they were offered
The problem
In-kind arrives as an email from a regional manager with a photo and a deadline. Somebody has to decide in an hour whether you can store forty pallets, find a truck, and then reconstruct the value and the acknowledgment letter three months later for the audit.
What the platform does
Every stage lives in one module: the listing with condition, quantity, value and delivery terms, the claim, the accept, the shipment, the confirmed delivery, the receipt, the distribution report.
The artifact
An IRS-compliant tax receipt for the donor and a distribution report with SDG tags for your funder — both generated from the delivery record rather than reassembled from memory.
Not an auction-prize portal, not a warehouse ERP
Some in-kind platforms exist to source raffle baskets and event prizes for galas — genuinely useful, entirely different job. At the other end, warehouse ERP systems handle barcoding, donor restrictions and freight for very large NGOs. Gifts in Kind here is operational in-kind for the middle: surplus that has to reach a program, with the claim, the move, the delivery proof and the receipt attached.
Use ImpactMatrix when
You take in donated goods that have to be stored, moved and distributed, and you need the receipt and the distribution record to hold up.
Use something else when
You need auction and raffle items for a fundraising event, or a full warehouse management system with serialized pharmaceutical tracking.
Inside the product
Screenshot slots below. Captions are final copy — drop the real UI capture into each frame.
Where this sits in the chain
Every posted need travels the same path. Follow it forward or back.
Questions
How do nonprofits claim in-kind donations on ImpactMatrix?
Open Gifts in Kind, use the Browse tab to find a listing, then select Request to Claim. The donor accepts or rejects the request. Accepted claims appear under Received Goods, where you arrange the shipment, chat with the donor, and confirm delivery to close the record.
Does ImpactMatrix generate in-kind donation tax receipts?
Yes. An IRS-compliant tax receipt is generated when delivery is confirmed, based on the tax-receipt settings the donor selected on the listing. ImpactMatrix provides the receipt as a record of the donation and does not provide tax or legal advice on how it should be treated.
What is a gifts in kind platform?
A gifts in kind platform is software where organizations list donated goods and other organizations claim, receive and document them. ImpactMatrix covers listing, AI-suggested recipients, claim and approval, shipment, delivery confirmation, tax receipts, and distribution reports with SDG tags in one module.
Can we report on what we distributed?
Yes. The Reports tab produces distribution reports with SDG tags, built from the claims and confirmed deliveries your team already processed. Because the reporting comes out of the operational record, there's no separate data-entry step before a board or funder deadline.
Is Gifts in Kind included in the nonprofit plan?
Yes, and it's available during the 30-day free trial with no credit card required. Nonprofit plans are seat-based from $29.99 per month for a single user, and every plan also includes ImpactVolunteer at no extra cost.
One platform. Every day your mission matters.
Claim what fits your shelves. Keep the paper.
The next surplus offer shouldn't hinge on who checks email first.
Browse, claim, ship, confirm, receipt. Thirty days free, no credit card required.
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