One team. Two products. No surprise invoice.
One team, two products, no surprise invoice.
User Allotment is seat management for your nonprofit: a usage bar showing how many of your seats are in use, a team member list with history, and seats that cover both ImpactMatrix and ImpactVolunteer. Seat changes are made on Billing and take effect at your next bill date, with no mid-cycle charges.
30-day free trial · ImpactVolunteer included · No credit card
What User Allotment does
User Allotment is the seat-management module in ImpactMatrix. It shows a usage bar of seats in use against seats available, lists Team Members with a history of changes, and covers both ImpactMatrix and ImpactVolunteer from the same allotment. Seat count changes are made on Billing and take effect at the next bill date, so there are no mid-cycle charges.
What you can do
Seat administration that a small finance team can actually predict.
See seats in use against seats available at a glance — for example 6 of 19 — before you promise access to a new program hire or a seasonal coordinator.
The list of who holds a seat. During a response, this is who can post needs, claim GIK and confirm deliveries on behalf of your organization.
A record of seat changes over time, which is what you want when a board member asks why the subscription line moved between quarters.
Seat count changes happen on Billing and apply at your next bill date. Nothing is charged mid-cycle, so a mid-month hire doesn't produce an unbudgeted invoice.
The same allotment covers ImpactVolunteer, so your volunteer coordinator isn't a separate line item in a separate contract.
Adding someone to the team
Check the usage bar
Confirm you have a free seat before inviting. The bar shows in-use against available.
Invite from Invite Members
Single email or Bulk Upload CSV, with a 30-day invitation expiry.
Change the count on Billing if needed
More seats are added on Billing and take effect at your next bill date — no mid-cycle charge.
Why seat mechanics matter to a nonprofit
The problem
Nonprofit staffing is seasonal and grant-shaped. Software that bills per-seat mid-cycle turns a two-month surge hire into a budget variance somebody has to explain, and per-seat pricing across two products doubles the problem.
What the platform does
A single allotment covering both ImpactMatrix and ImpactVolunteer, visible as a usage bar, with seat changes applied at the next bill date.
The artifact
A predictable subscription line and a seat history that explains itself at audit time.
Two products, one team
Organizations that run goods coordination in one tool and volunteer coordination in another pay twice and reconcile two user lists. Here, the seats your team holds cover ImpactMatrix and ImpactVolunteer together, and the seat change rules are stated up front rather than discovered on an invoice.
Use ImpactMatrix when
You want one seat list and one bill covering both goods coordination and volunteer coordination.
Use something else when
You need per-department billing splits or complex license entitlements — confirm what's possible on View Plans before you build a process around it.
Inside the product
Screenshot slots below. Captions are final copy — drop the real UI capture into each frame.
Where this sits in the chain
Every posted need travels the same path. Follow it forward or back.
Questions
How do team seats work on ImpactMatrix?
Your plan includes a seat allotment shown as a usage bar of seats in use against seats available. Team members you invite occupy those seats, and the same allotment covers ImpactVolunteer, so one team list works across both products.
Am I charged immediately when I add a seat?
No. Seat count changes are made on Billing and take effect at your next bill date, with no mid-cycle charges. That's deliberate: nonprofit hiring is seasonal and grant-shaped, and mid-cycle proration makes a subscription line hard to budget.
Does ImpactVolunteer need separate seats?
No. ImpactVolunteer is included with an ImpactMatrix subscription at no extra cost, and your team shares the same seat allotment across both. Your volunteer coordinator doesn't need a separate contract or a separate user list.
Can I see who holds a seat and what changed?
Yes. The Team Members list shows current seat holders, and History records seat changes over time. That's the record you want when a board or funder asks why the subscription cost moved between reporting periods.
How many seats do I get on each plan?
Seat counts follow the plan you choose — Starter covers a single user at $29.99 per month, while Growth, Community and Enterprise are priced per user at $24.99, $19.99 and $14.99 respectively. Confirm the seat allocation for your plan on View Plans.
One platform. Every day your mission matters.
One team. Two products. No surprise invoice.
One team list. One bill. Both products.
Seats shared with ImpactVolunteer, changes at next bill date. Thirty days free, no credit card.
Start Trial Now — no credit card required